How to Export and Convert Calendar Events to Excel


ICS (iCalendar) is the standard format for calendar data. This guide covers exporting from major calendar apps and getting your events into a spreadsheet.


Why convert calendar data to a spreadsheet?


Common reasons include project tracking, timesheet preparation, event analysis, scheduling audits, and migrating events between systems. A spreadsheet lets you sort events by date, filter by organizer, and calculate durations.


Exporting from Google Calendar


  • Open Google Calendar in a browser.
  • Click the gear icon and select "Settings."
  • In the left sidebar, click "Import & Export."
  • Under "Export," click the Export button.
  • A .zip file will download containing .ics files for each calendar.
  • Extract the .zip and use the .ics file for the calendar you need.

    • Exporting from Apple Calendar


  • Open the Calendar app on macOS.
  • In the left sidebar, right-click the calendar you want to export.
  • Select "Export" and save the .ics file.

    • Exporting from Outlook


  • Open Outlook and go to the Calendar view.
  • Click File > Save Calendar.
  • Choose the date range and level of detail.
  • Save as an .ics file.

    • Understanding the output


    The converter creates columns for: Summary (event title), Start, End, Location, Description, Organizer, Attendees, and Status. Dates are formatted as YYYY-MM-DD HH:MM for easy sorting.


    Tips


  • Sort by Start date to see events in chronological order.
  • Use conditional formatting to highlight events with specific keywords.
  • Filter by Organizer to see who scheduled the most meetings.
    • Back to ICS Calendar converter